Privacy Policy

Thank you for selecting www.polldeep.com (referred to as “PollDeep”, "PollDeep.com", “Site”, "we", "our", or "us").

Please read this Privacy Policy carefully. This Privacy Policy governs the manner in which PollDeep collects, uses, maintains and discloses information collected visitors to the PollDeep website ("Site"). We respect your privacy and do not gather any personal data from you that you do not provide voluntarily.

1. APPLICATION

This Privacy Policy applies to the Site www.polldeep.com. It should be read in combination with the Site’s Terms of Use and both documents together control the relationship between you and PollDeep.com.

2. WHO IS RESPONSIBLE FOR PERSONAL INFORMATION COLLECTED ON THE SITE?

The PollDeep webmaster is the Site owner and operator, and is responsible for the Site’s processing of your personal data and may be contacted at support@polldeep.com.

3. COOKIES

We do use cookies on the Site and if you do not consent to this you should either not use the Site or configure your browser to reject cookies. Cookies are small data files that your web browser places on your computer or device. You may change your browser settings to opt out of cookies but this may prevent the Site from functioning correctly. The Site uses cookies for the following purposes:

• Functional cookies: These improve the user experience, for example by remembering previously entered information so you do not need to enter it twice. For example, we use these types of cookies to personalize the way you view and use the Site.

• Analytics cookies: These are anonymous and do not collect personal information but provide aggregated and anonymous demographic and statistical data.

4. PROTECTION OF MINORS

This Site is not directed to children under the age of 18 years and we do not intentionally collect, store or in any way use personal information from children younger than 18 years. If you are under 18 years of age you must not send us any personal information and you should leave the Site now.

5. WHAT PERSONAL INFORMATION DO WE COLLECT?

We only collect personal information you voluntarily provide to us. We collect the following information at time of registration:

• First and last name

• Password

• Email address

• Credit card and/or PayPal account details.

If you participate by responding to a poll you may be asked for on-identifiable information such as gender and age bracket.

6. HOW DO WE COLLECT PERSONAL INFORMATION?

We collect personal identification information in a variety of ways, including, but not limited to when you:

• Register with the Site

• Send us an email

• Fill out a web form.

7. IF YOU CHOOSE NOT TO PROVIDE PERSONAL INFORMATION

You always have the choice to not provide us with your personal information. However, it may not be possible to make full or proper use of the Site if your personal information is not provided to us.

8. HOW WE USE PERSONAL INFORMATION

We may collect and use your personal information for the following purposes:

• To improve customer service: For example, where your contact information helps us to respond to your customer service requests and support your needs more efficiently.

• To improve the Site: For example, we may use feedback you provide to improve the functionality and performance of the Site.

• To send emails with general information about Site related special offers and promotions, or other Site news and updates.

We do not share your personal information with any third parties, expect to the extent necessary to assist you in relation to a purpose listed above.

9. NON-PERSONAL IDENTIFICATION INFORMATION

We may collect non-personal identification information about visitors and registered users whenever they interact with our Site. Non-personal identification information may include the browser’s name, the type of computer and technical information about the means of connection to our Site, such as the operating system and the Internet service providers utilized and other similar information. Sometimes IP address is included and you are advised there are circumstances where an IP address may be able to identify an individual and in that context becomes personal information.

10. GOOGLE ANALYTICS

This website makes use of Google Analytics. Google Analytics is Google’s analytics tool that helps website and app owners to understand how their visitors engage with their properties. It may use a set of cookies to collect information and report website usage statistics without personally identifying individual visitors to Google. Learn more about Analytics cookies and privacy information.

11. ADVERTISING - GOOGLE ADSENSE

This website makes use of advertising through Google AdSense. This advertising is controlled by Google as a third party and is not under our direct control. Learn more Google’s Privacy Policies.

12. GOOGLE MAPS

This Site also makes use of the Google Maps API and the relevant privacy policy is available here: http://www.google.com/policies/privacy/

13. SECURITY

The Site uses appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information.

14. RETENTION OF PERSONAL INFORMATION

Your personal information will only be retained for as long as it is needed to operate your account and to meet the requirements of business record retention requirements.

15. SHARING YOUR PERSONAL INFORMATION

We do not sell, trade, or rent personal identification information to third parties. We may use third party service providers to help us operate the Site and administer activities on our behalf, for example our hosting service. We may share your information with these third parties for those limited purposes provided that you have given us your permission by agreeing to this Privacy Policy.

16. PERSONAL INFORMATION YOU DISCLOSE WHEN USING THE SITE

The Site allows you to post and interact with other users and communicate by means of its online functions. If you choose to disclose your identity to third parties when using the Site, you do so at your own risk. PollDeep is not responsible for the privacy or security of any information, personal or otherwise that you may choose to communicate or exchange using the functionality of the Site. Each item of information or any materials you contribute for such purposes, is your “Public Content.” Public Content must be content and information that you have a right to disclose and transfer and must not violate any other person’s privacy or intellectual property rights.

17. EU-U.S. AND SWISS-U.S. PRIVACY SHIELD AND THE GDPR

PollDeep has self-certified to and complies with the EU-U.S. and Swiss-U.S. Privacy Shield Frameworks regarding the collection, use and retention of personal data transferred from the European Union and Switzerland, respectively, to the United States. PollDeep also complies with the General Data Protection Regulation (Regulation (EU) 2016/679) (the “GDPR”). Our EU-US Privacy Shield Framework is enlisted below:

18. EU-U.S. PRIVACY SHIELD FRAMEWORK POLICY

This Policy describes how PollDeep complies with the EU-U.S. Privacy Shield Framework and the Swiss-U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union and Switzerland, respectively, to the United States. PollDeep has certified to the Department of Commerce that it adheres to the Privacy Shield Principles. This Policy also contains terms that reflect PollDeep's commitment to comply with the General Data Protection Regulation (Regulation (EU) 2016/679) (the "GDPR").

• Types of Personal Data Collected: PollDeep’s participation in the Privacy Shield and compliance with the GDPR applies to all personal data that is subject to the PollDeep Privacy Statement and is received from the European Union and Switzerland (“Personal Data”). PollDeep will comply with the Privacy Shield Principles and the GDPR in respect of the processing of Personal Data.

• Purposes of Personal Data Collection and Use: PollDeep will only process Personal Data in ways that are compatible with the purpose for which PollDeep collected the Personal Data, or for purposes that the individual or entity providing the Personal Data later authorizes. Before we use your Personal Data for a purpose that is materially different than the purpose for which it was collected or that you later authorized, we will provide you with the opportunity to opt out. PollDeep maintains reasonable procedures to help ensure that Personal Data is reliable for its intended use, accurate, complete, and current.

• Disclosures for National Security or Law Enforcement: Under certain circumstances, we may be required to disclose your Personal Data in response to valid requests by public authorities, including to meet national security or law enforcement requirements.

• Security: PollDeep maintains reasonable and appropriate security measures to protect Personal Data from loss, misuse, unauthorized access, disclosure, alteration, or destruction in accordance with the Privacy Shield and the GDPR.

• Data Access and Portability Rights: You may have the right to access the Personal Data that we hold about you and to request that we correct, amend, or delete it if it is inaccurate or processed in violation of the Privacy Shield or the GDPR. These access rights may not apply in some cases, including where providing access is unreasonably burdensome or expensive under the circumstances or where it would violate the rights of someone other than the individual requesting access. If you would like to request access to, correction, amendment, or deletion of your Personal Data, you can submit a written request to us as provided below. We may request specific information from you to confirm your identity. In some circumstances we may charge a reasonable fee for access to your information. You have the right to receive your Personal Data in a structured, commonly used and machine-readable format and the right to transmit your Personal Data to another data controller without hindrance from PollDeep.

• Data Retention: PollDeep will retain the Personal Data that we collect about you for as long as necessary for the purposes set out in the PollDeep Privacy Statement and in this Policy. Please be aware that we may also be required to retain your Personal Data for legal and accounting reasons.

• Data Transfers to Third Parties: PollDeep’s accountability for Personal Data that it receives under the Privacy Shield and subsequently transfers to a third party is described in the Privacy Shield Principles. In particular, PollDeep remains responsible and liable under the Privacy Shield Principles if third-party agents that it engages to process Personal Data on its behalf do so in a manner inconsistent with the Principles, unless PollDeep proves that it is not responsible for the event giving rise to the damage. PollDeep will enter into data processing agreements with any such third parties consistent with the requirements of the GDPR.

• Questions or Complaints: We encourage you to contact us should you have a Privacy Shield-related, GDPR-related (or general privacy-related) question or complaint. In compliance with the Privacy Shield Principles and the GDPR, PollDeep commits to resolve complaints about our collection or use of your Personal Data. For any complaints that cannot be resolved with PollDeep directly, PollDeep has chosen to utilize the JAMS Privacy Shield Program as an independent recourse mechanism available to investigate unresolved complaints (as further described in the Privacy Shield Principles). If you do not receive timely acknowledgment of your complaint from us, or if we have not addressed your complaint to your satisfaction, please visit https://www.jamsadr.com/eu-us-privacy-shield for relevant JAMS contacts, for more information or to file a complaint. The services of the JAMS Privacy Shield Program are provided at no cost to you. As further explained in the Privacy Shield Principles, a binding arbitration option will also be made available to you in order to address residual complaints not resolved by any other means. PollDeep is subject to the investigatory and enforcement powers of the U.S. Federal Trade Commission (FTC).

19. LINKS

This website may contain links to other websites. PollDeep is not responsible for the privacy practices of such third party websites. PollDeep encourages users to be aware when they leave the www.polldeep.com website and to read the privacy statements of websites that collect personally identifiable information. This privacy policy applies only to information collected on www.polldeep.com.

20. TRANS-BORDER DATA FLOWS

Some of our service providers may perform certain services overseas and as a result your personal information may be disclosed to a recipient in a foreign country. Our servers are hosted in the United States (US). This means we store data including your Personal Information in the US. We have reviewed the privacy and security policies of our US hosting providers to confirm they offer comparable privacy protections. By using the Site you consent to the transfer of your Personal Information to the US.

21. YOUR ACCEPTANCE OF THESE TERMS

Your use constitutes acceptance. This means that by using the Site you signify your acceptance of this Privacy Policy. If you do not agree to this Privacy Policy, please do not use the Site.

22. AMENDMENTS TO THIS PRIVACY POLICY

This Privacy Policy may be amended from time to time. If we make material changes to this Privacy Policy and/or in the way we use your personal information, we will notify you of these changes on this page. We recommend you to consult this Privacy Policy regularly. Your continued use of the Site following the posting of changes to this policy will be deemed your acceptance of those changes.

23. ACCESSING, UPDATING OR CORRECTING YOUR PERSONAL INFORMATION

You may access, update or correct your personal information by using the Site’s account management functions or by contacting us at support@polldeep.com.

24. USERS WHO DO NOT WANT EMAILS FROM US

If you do not wish to receive email from us you should not provide your email address and not use the Site. You can also opt out of any further email but contacting us at support@polldeep.com but we may need to terminate services to you if we cannot communicate with you by email.

25. RELEASE OF PERSONAL INFORMATION FOR LEGAL REASONS

We may release your personal information for legal reasons:

• when we believe in good faith that such release is appropriate to comply with the law (for example, pursuant to a statutory demand, subpoena, warrant or court order)

• to protect against fraudulent, abusive or unlawful use of the website

• to protect our rights or property

• if we reasonably believe that a situation involving danger of death or injury to any person requires disclosure.

26. BUSINESS OR ASSET TRANSFER OR SALE

PollDeep may be sold, might sell or buy businesses or assets of businesses or merge with another business. In such transactions, customer information generally is one of the transferred business assets. Also, in the event that PollDeep is transferred, customer information may well be one of the transferred assets. PollDeep will make reasonable effort to provide notice on the website of any such change in ownership or control of your personal information.

27. CONTACTING US

If you have any questions concerning this Privacy Policy, the practices of this site, or your dealings with this site, please contact us at: support@polldeep.com.

This document was last updated on 8^th June 2018 and is the most up to date version of our Privacy Policy.